We are committed to protecting the Personal Data of all Job Applicants. You must review this Policy before beginning your candidate journey.

This Privacy Policy for Candidates outlines your expectations regarding handling your Personal Data. This Privacy Policy for Candidates should be read alongside AJEX PRIVACY POLICY.

We have three primary legal documents that outline our key terms:

• This Privacy Policy for Candidates
• AJEX PRIVACY POLICY, which explains the general principles on which AJEX processes any Personal Data.
• AJEX’s COOKIE POLICY details when and how AJEX collects cookies during your visits to our PLATFORMS.

1. Definitions

In this Privacy Policy for Candidates, the following terms have specific meanings:

• “Job Applicant” or “You” refers to individuals who apply for or are being considered for employment with AJEX.
• “AJEX” or “We” or “Us” refers to AJEX.

2. What Personal Data Do We Collect?

All Job Applicants acknowledge and agree that, during the candidate's journey for employment at AJEX, we may process the following Personal Data to assess your suitability for employment:

• Profile information: including your date of birth, gender, and nationality.
• Communication records: such as when we contact you with updates about your application or invite you for an interview.
• Recruitment details: encompassing your education, qualifications, and professional experience.
• Career and job performance information: such as your job level, position, and skills as indicated by your references.
• Background check details: include information about judicial matters or criminal records. (Separate authorization will be requested from you for this specific processing)
• Contact information: your name, phone number, and email address.
• Publicly available information: including any information from your social media profiles accessible to the public.

3. When is Personal Data Collected?

Personal Data is collected when:

• You submit it during the candidate journey.
• It is passed to or collected by AJEX, such as through links to other websites operated by third parties or from the references you provide.

4. Why Do We Need Your Personal Data?

AJEX processes your Personal Data to manage the candidate journey. This includes:

• Compliance with legal obligations: to fulfill our legal, regulatory, administrative, or human resources requirements associated with the candidate journey.
• Recruitment purposes: AJEX uses your Personal Data to evaluate your application, communicate with you, conduct necessary background checks, comply with our diversity initiatives, and manage any aspects of your potential employment relationship.
• Validation of submitted data: verify the Personal Data you provide, for example, by contacting your references.

5. Who Do We Share Your Personal Data With?

1. AJEX may share your Personal Data to facilitate the candidate journey, such as arranging travel or assisting with onboarding. We work with third-party data processors who provide services on our behalf. These processors are contractually obligated to use your Personal Data only according to our instructions and to comply with relevant laws and regulations. We ensure that any organization receiving your data has appropriate data protection measures.
2. In certain situations, we may be legally required to share your data, such as in response to a court order or when cooperating with regulators or supervisory authorities during investigations or complaints. We ensure we have a lawful basis for sharing the data and document our decision-making process.

6. How Long Do We Retain Your Personal Data?

Your Personal Data is retained only as long as necessary to fulfill the purposes for which it was collected, per established retention periods, and to comply with any legal, regulatory, accounting, or reporting obligations.

If your application is successful, your Personal Data will be retained to create an employee record.

If your application is unsuccessful, we may retain your data to consider you for future employment opportunities at AJEX. However, if you prefer that we do not keep your data and wish to conclude the candidate journey, you may withdraw using this email: data.privacy@aj-ex.com.

7. Miscellaneous

For any matters not covered in this Privacy Policy for Candidates (such as how we protect your data and your rights as a data subject) and for more detailed information, please refer to AJEX PRIVACY POLICY.

We suggest keeping a copy of this Privacy Policy for your records.